> ## Documentation Index
> Fetch the complete documentation index at: https://support.getskara.ai/llms.txt
> Use this file to discover all available pages before exploring further.
# Custom Meeting Confirmation
This flow ensures seamless meeting scheduling and improves the attendee experience by automating confirmations and reminders while saving your team valuable time.
### **Topics covered:**
* [Business Type](https://support.salesmate.io/hc/en-us/articles/42347063757081-Custom-Meeting-Confirmation#h_01JK5NTD4P7JP11NC5WGF1YSBV)
* [Template Type](https://support.salesmate.io/hc/en-us/articles/42347063757081-Custom-Meeting-Confirmation#h_01JK5NVA45P5ZHH3K0TG1GTRPW)
* [Use Case](https://support.salesmate.io/hc/en-us/articles/42347063757081-Custom-Meeting-Confirmation#h_01JK5PC4ZWR1GHZGSVGYJBAN6B)
* [Key Features of the Flow](https://support.salesmate.io/hc/en-us/articles/42347063757081-Custom-Meeting-Confirmation#h_01JK5PE7FBCW94VT8HHMK0H52W)
* [Steps Used in Creating the Flow](https://support.salesmate.io/hc/en-us/articles/42347063757081-Custom-Meeting-Confirmation#h_01JK58EX9ZXDKTHNZHVEZSH0Q6)
* [Breakup of Items Used in the Flow](https://support.salesmate.io/hc/en-us/articles/42347063757081-Custom-Meeting-Confirmation#h_01JK5PEYKV78KP44198CETRYM6)
* [Benefits](https://support.salesmate.io/hc/en-us/articles/42347063757081-Custom-Meeting-Confirmation#h_01JK5PFKQM384QRCCPSSTNX7AK)
### **Business Type:** Ideal for businesses of all types looking to streamline meeting processes and enhance communication with participants for example \*\*SaaS.
* \*\*### - **Template Type:** Perfect for teams managing internal or external meetings, providing automated confirmations and timely reminders.
###
* **Use Case:** This template simplifies the process of meeting confirmations and ensures participants are informed and prepared, enhancing communication and attendance rates.
### **Key Features of the Flow:**- **Automated Meeting Confirmation:** Sends a confirmation email once a meeting is scheduled.Automatically provides meeting details and access instructions.
* **Timely Reminders:** Sends multiple reminders leading up to the meeting.Ensures participants are informed and prepared for the meeting.
* **Customizable Notifications:** Customizable confirmation emails for branding and personalization.Reminders tailored to suit business needs and meeting types.
###
* **Steps Used in Creating the Flow:** You can [click here](https://support.salesmate.io/hc/en-us/articles/36752706603929-How-to-Create-New-Smart-Flow) to learn how to create a new Smart Flow or access the Flow Templates.
* \*\*Trigger: [Record Created](https://support.salesmate.io/hc/en-us/articles/36763966875289)**Description**: The flow starts when a Meeting (Activity) is scheduled from the Meeting Scheduler containing a specific Title and Type \*\* Practical Usecase:\*\*Whenever a meeting (Activity) is scheduled by the contact using your meeting scheduler and configured conditions are met then this flow will be triggered.
* * Send Email Confirmation and Reminder: [Send Flow Email](https://support.salesmate.io/hc/en-us/articles/38138164432409)\*\*\*Description \*\*: The flow will now perform various Send Email action to send out Meeting Confirmation email and Reminder Emails before the due date
* \*Configure Wait to add delay between the Reminders: [Wait](https://support.salesmate.io/hc/en-us/articles/38138356545433)\*\*- **Description:** The flow will add a delay between the Send Flow Email actions to send reminders at 3 days, 2 days,s and 2 Hours.
* **Practical Usecase:** This action is useful when you wish to add an interval between 2 actions being performed. For instance, you are sending a confirmation email and after 2 days you want to send a reminder email then this action is useful
### \*\*Breakup of Items Used in the Flow:\*\*Trigger:\*\*Meeting Created:\*\*Initiates the flow when a new meeting is created in the system.
* \*\*Actions:**Send Confirmation Email:** Automatically sends a meeting confirmation email with event details.
* **Reminder Sequence (Wait & Send Emails):**- **Wait:** Pauses the flow until specific time conditions are met before the meeting.
* **Send Flow Email:** Sends timely reminders:
3 Days and 1 Day Before the Meeting1 Hour Before the Meeting
* **End:** The flow concludes after all reminders and confirmations are sent, ensuring participants are informed and prepared for the meeting.
### **Benefits:**- **Improved Attendance:** Consistent reminders ensure participants remember and attend.
* **Enhanced Communication:** Automated yet personalized messages reduce manual follow-ups.
* **Operational Efficiency:** Reduces manual tasks for meeting confirmations and reminders.